Tuesday, November 30, 2010

MEMO - To All AYC Members

To: All AYC Members
From:  Your Board of Directors
Re:  Future Plans and Fiscal Considerations  

This is an informational letter from your Board explaining and hopefully clarifying our plans and our needs.

After initial discussion at the board level, Commodore Ed Kennedy appointed an ad hoc committee comprised of Phil Case, Dave Malsed and Mike Herbert to assess AYC's short and long term financial needs and to develop strategies to meet those needs. That committee then met with our flag officers to discuss their findings, resulting in a recommendation to the full board that dues be raised. The board reviewed this recommendation and agreed that an increase in dues is the most effective way to ensure AYC's long-term financial viability and growth. This letter will provide you with specifics regarding our process and that decision. 

As the Club has grown (when we built our Clubhouse in 1991 we had 121 members, we now have over 200) the necessity of an expansion of the Clubhouse becomes more urgent.  A chase boat is a pressing need, for safety and utility in order to run the race and youth programs (over 50 races a year, plus Lido fleet, Pirate Camp, Dinghy Week) Consideration of possible future capital expenses.

These all require monies. Our present fiscal situation (condensed version) is as follows:

1. Fixed annual expenses: taxes, utilities, cleaning, maintenance $39,000
2. Annual income from dues alone: $31,000
3. Annual income from activities: social, race, cruising programs $65,000
4. Annual expenses related to activities: $49,000
5. Income from initiation fees (variable): $8,000

Adding this up shows that we spend about $88,000 yearly, and take in about $96,000 plus $8,000 in initiation fees. Therefore, we generate approximately $16,000 yearly in excess revenue over expenses. Presently we have reserves on hand of $35,000.

We’ve been in existence since 1891, built a clubhouse in 1991, and have never incurred long term debt. At this juncture we have no way of knowing exactly what is required, but expect these future capital expenses to be in the range of $150,000 to $200,000 over the next 2 to 4 years. Thus, to fulfill our needs, we must build reserves.

The only viable way we can see to do this is by raising dues. Our last raise was in 2002. We’re implementing a raise in 2011 to $240/yr or $20/month for preferred members. Associate and junior members will stay the same for now. This still leaves AYC as one of the least expensive yacht clubs on the Salish Sea. We anticipate this increase will generate $20,000 annual income, in addition to the approximately $16,000/yr now. Thus, within 3 to 4 years we should have increased our reserves to enable us to proceed with a staged expansion, as well as an increased operating reserve/contingency fund.

We realize that raising dues is never popular, but we also realize that if we’re going to continue to provide the high quality of facilities and the range of activities that we want and expect, we have to pay for it. Please feel free to contact any board member with questions that you may have.

Sincerely, Ed Kennedy, Phil Case, Mac Madenwald, Bonnie Gilmore, Charles Webb, Vince Sellen, Kevin Welch, Spencer Swain, Jerry VanderVeen, Warren Walz and Andy Schwenk

Monday, November 29, 2010

First ever "racers forum"

Mark your calendar for Wednesday Dec. 8th @1900hrs. AYC is hosting an event to keep that Wednesday night magic flowing into a dreary PNW winter. Whether you're a seasoned salt or wonder what that sailboat racing is all about, everyone is welcome. We can discuss anything from rules to sail trim, electronics to race commitee work. The 2011 race schedule will be handed out and the bar will be open. Come join in, bring your favorite crewperson,heck you might leave enlightened.

Saturday, November 20, 2010

2011 Already?

The 2011 regatta schedule for AYC is being firmed up and there are still a few details to be worked out. AYC hosts 3 major regattas and a few small ones, each of these events needs an event chairperson or persons. This individual does not need to be a person that races regularly or even races at all. The chair arranges things like catering, clean up, trophies, t-shirts, sponsorship, moorage, on the water commitee, registration and entertainment. Each of the regattas allows you to make it as special as you want it to be. These regattas bring in a boatload of revenue and many of our memebers have done it before and are eager to help.
Here is the plan so far:
February 26th Girts Rekevics Memorial Foulweather Race destination TBD chair needed
April 26th Tulip Regatta chair Walt Meagher
June 11th Windermere Regatta chairperson or persons needed
June 18th Get Out the Boat Girls chair needed (probably easy to get male volunteers)
August 26th Northern Century chair Kevin Welch
October 15th Year End Awards Regatta chair needed
2011 promises to be the best year of sailing ever for AYC. Windermere is the fleet championship for SC-27's and Moore 24's, Northern Century's goal is to go from 37 to over 50 boats, and we hope to break last years record of 42 race packets sold. Please contact Race Chairman Andy Schwenk to sign up now!

Thursday, November 11, 2010

What time? Where to?

Wednesday Nov. 17th @ 1900 at AYC there is a meeting scheduled for setting the dates for the 2011 race schedule. We try to set the courses for the days when the currents are favorable, that doesn't conflict with a holiday or a Husky game, both Saturdays and Sundays, days that end in y , and other issues. We also try to coordinate with the cruising and social calendars and even with other clubs in the greater Seattle area. There is also a thread on the "racing" forums section of this web page for posting your thoughts and ideas for the 2011 racing season. Hey we're all in this together, we can change if we have to, I guess... Thanks for your support!

Monday, November 08, 2010

Big Blue brings home the silver!

Congratulations to AYC skipper Kevin Welch and the crew of ICON for winning the 2010 'Round the County Race hosted by Orcas Island Yacht Club. ICON posted triple bullets, first in class, first overall, and first to finish.

The weather was gorgeous, when was the last time you reached for the sunscreen in November? There was just enough wind for the entire fleet to finish both days, in fact ICON only spent 9 hours on the course both days to cover nearly 70 miles! At the other end of the fleet Pam Mickelwait with "hired gun" Walt Meagher on board finished with less than ten minutes to spare.

On the insurance front at least two boats grounded trying to cut corners. On the good times list the AYC pre race party Friday night was a big hit, thanks to all that helped out!

AYC sent ten boats, more than any other club! In Div. O Teddy Bear held off Time Bandit by two minutes for 4th and 26th overall. Div. II Pangaea was edged out by the old AJAX/Medusa by ten seconds for a 6th and 35. Pulelehua floated like a butterfly for a 12th and 48th. Passepartout spilled the wine a few times and had the biggest bow wave in the coumty as she hauled up Boundary pass for 15th and 66th. In Div III the Wild Rumpians helmed by the Party Planner Stepharoo Schwenk held off the schooner Martha and rallied from a second place finish on Saturday for 1st and 22nd. Next year we will make sure all the sails are on board that we think are on board before leaving......(it's a long story:) Celebration with a host of familiar AYC faces were 4th and 53rd, likely would have won the award for most fun or at least best dock party. Seeker sailing for AYC by way of Mukilteo was 7th and 56th. Soulfood skippered by the only other female completed their very first RTC in 11th and 67th.

What better way to spend a weekend than sailing with friends on one of the most beautiful race courses on the planet? Check out the gallery here this week for a boatload of photos. If you have questions on how to get yours posted contact the race winning Kevin Welch!

Close Crossing Situation - Picture by MattWallis